Guidance for parishes on implementing the General Data Protection Regulation (GDPR) is now available on the Parish Resources website

All PCCs should consider and implement the guidance well in advance of 25th May 2018.

As a diocese we are not currently planning to run any training sessions, or giving out any individual advice about GDPR, because we do not have any extra information to supplement that provided by Parish Resources.

Questions relating to the Parish Database Update forms can be addressed to George Colville, Diocesan Secretary, on 01928 718834 x 247 or


Chester Diocesan Board of Finance : Privacy Notice

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

Chester Diocesan Board of Finance (CDBF) is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

CDBF complies with its obligations under the “GDPR” by: -

  • keeping personal data up to date;
  • by storing and destroying it securely;
  • by not collecting or retaining excessive amounts of data;
  • by protecting personal data from loss, misuse, unauthorised access and disclosure; and
  • by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

  • To enable us to provide a voluntary service for the benefit of the public within the Diocese of Chester;
  • To administer records of: -
    • Clergy;
    • Readers;
    • Pastoral Workers
    • Youth workers
    • DCC & PCC Officers
    • Authorised Lay Ministers General, Diocesan & Deanery Synod members
    • Cathedral, DBF and DBE Committees
  • To fundraise and promote the interests of the Diocese;
  • To manage our employees and volunteers;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To inform you of news, events, activities and services running either within the Diocese of Chester or further afield through: -
  • Mailings (by email &/or hard copy)
  • Synodical election proccesses.

4. What is the legal basis for processing your personal data?

  • Consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about diocesan events;
  • Processing is necessary for carrying out obligations under employment, social security or social protection law, or other contractual matters;
  • The processing is necessary to protect the individuals “vital interests”.
  • Processing is necessary for carrying out obligations under Ecclesiastical law or other similar legal obligations;
  • The processing is in accordance with the legitimate interest of CDBF in supporting and promoting the work of the Church of England in the Diocese of Chester;
  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -
    • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
    • there is no disclosure to a third party without consent except as set out set out in 5 below

5. Sharing your personal data

As has been the case for many years, contact details for certain official roles within parishes may be shared widely including with the general public. Where this is the case we will clearly indicate this and people will be given the opportunity to provide alternative contact details or restrict public access to certain information. Examples of this data being made widely available include the publishing of the Diocesan yearbook or an enquiry to Church House asking how to contact a parish official.

Otherwise your personal data will be treated as strictly confidential and will only be shared within the Church of England, in order to carry out a service to other church members or for purposes connected with the Diocese, and certain third parties as set out in Annex A.

6. How long do we keep your personal data?

We keep data in accordance with the guidance set out in the guide “Save or Delete: the Care of Diocesan Records” which is available from the Church of England website at

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

The right to request a copy of your personal data which CDBF holds about you;

The right to request that CDBF corrects any personal data if it is found to be inaccurate or out of date;

The right to request your personal data is erased where it is no longer necessary for the CDBF to retain such data;

The right to withdraw your consent to the processing at any time

The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability).

The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

The right to object to the processing of personal data, (where applicable);

The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the Diocesan Secretary at Church House, 5500 Daresbury Park, Daresbury, WARRINGTON WA4 4GE, telephone number: 01928 718834 or   Alternatively, you can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Annex A

Parties with whom data may be shared: -

  • The Bishops of Chester, Birkenhead and Stockport
  • The Archdeacon of Chester
  • The Archdeacon of Macclesfield
  • Chester Diocesan Board of Finance
  • Chester Diocesan Board of Education
  • Chester Diocesan Academies Trust
  • Transforming Lives Together
  • The Chancellor for the Diocese of Chester
  • The Diocesan Registrar
  • Chester Cathedral
  • Diocesan Clergy and Licensed lay ministers
  • Parochial Church Councils and Bishop’s Mission Orders within the Diocese
  • Diocesan Deanery Synods
  • Other Diocesan bodies under Diocesan Synod that may be established from time to time and will be added to this list.
  • Other Dioceses in the Church of England
  • The National Church of England Institutions
  • Other official Church of England organisations
  • Employees, office holders, volunteers, other recognised roles and contractors of the above offices and organisations.

The contact details of Petitioners and/or applicants on individual applications may be shared, through the Online Faculty System (OFS): -

  • The Archdeacon of Chester
  • The Archdeacon of Macclesfield
  • The Chancellor for the Diocese of Chester
  • The office of the Diocesan Registrar
  • Statutory Consultees (The Church Buildings Council, Historic England, national Amenity Societies and local authorities)
  • to facilitate the consideration of applications for either a Faculty or a Matter not requiring a Faculty under the Faculty Jurisdiction Rules

In addition to the above Clergy details will also be provided: -

  • Periodically to Crockford’s Clerical Directory
  • When necessary, by the Diocesan Surveyors department to its representatives for the purpose of undertaking works of repair Diocesan clergy housing and the letting of Diocesan properties
  • To the relevant local authority (in respect of Council Tax) and utility companies (in respect of supplies of energy to the property
  • To the relevant Church of England National Institutions in processing stipends, pensions and other national services.
  • In compliance with our legal responsibilities


Privacy Notice for lay roles requiring a DBS check

Privacy Notice - Safeguarding Past Cases Review 2


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